Before beginning this application submission process, the City advises interested applicants to 1) review the full City of Sacramento Youth Development Plan Funding (SYDPF) Request for Proposals (RFP) which includes comprehensive information about this RFP process, as well as important information for application preparation 2) Scroll down to the bottom of this page and download (save to your desktop) the series of documents provided that must be completed and uploaded during the Screendoor submission process.
The City of Sacramento is pleased to solicit proposals that provide programs and services to children and youth from birth through 24 years of age (particularly the most vulnerable) who live or go to school in Sacramento city limits. The City seeks proposals that advance the Citywide Youth Development Plan (“Plan”) and reflect Funding Strategies that were informed by the community and outlined in the Areas of Need and Funding Strategies sections of the RFP (pp. 17-23).
The SYDPF reflects another step towards the City’s vision that all Sacramento youth are valued and reach their fullest potential. Adopted unanimously by City Council, the Citywide Youth Development Plan & Framework for Children and Youth Programs(“Plan”) was developed to guide the City in the design, operations, and evaluation of its children and youth investments.
The Plan lays out a set of goals that the City strives to achieve through its own youth investments and strategic partnerships including promoting equity, justice, and accountability. SYDPF is one component of the City’s Plan and efforts to deploy a concerted amount of resources toward youth in greatest need.
Proposal Submittal Deadline Date and Time: Applicants must submit proposals electronically through this Screendoor portal by 5 p.m. on April 12, 2021. The City will not consider proposals received after this due date or submitted via a different method.
Deadline for Questions: Applicants may submit questions by clicking on the "Questions" tab at the top of this homepage where applicants can submit questions or review questions and answers for this RFP. To ensure open and equitable access to grant information, all questions must be posted here. The City will make its best effort to answer questions within 24-48 hours. The City will accept questions until 5 p.m. on April 7, 2021. Thereafter, staff will publish answers to all questions received by 5 p.m. on April 9, 2021.
Optional Q&A Session: Applicants are strongly encouraged to use the Q&A function on Screendoor (outlined above), to ask questions throughout the RFP window up to the deadline. The City hosted an optional Q&A session on March 29, 2021 at 12 p.m. which can be viewed below:
PROPOSAL SUBMISSION PROCESS AND TIPS:
The City is exclusively using Screendoor to accept responses to this RFP:
You can get back to this homepage at anytime throughout the submission process by clicking on the the RFP title at the top of the page.
Screendoor will automatically save your answers as you type into each field (there is no 'Save' button).
The first field in the submission form will ask you to enter your email address. If you entered your correct and valid email address, you may exit and resume your response at any time prior to the submission deadline.
If you do not enter your correct and valid email address, you will not be able to access your saved response and City staff will not be able to recover your draft submission.
Screendoor does not require the traditional use of a username and password to access your saved response(s). If you are using the same computer and web browser (with cookies enabled), Screendoor will remember you as the respondent and allow you to resume your saved draft by selecting the 'Resume draft' button at the above link.
If you don't see the 'Resume draft' button and instead see a 'Start' button, then you may request a unique link that will be sent to the email address you entered at: https://cityofsac.forms.fm/SYDPF/auth/email. The unique link sent to your email address will authenticate you as the respondent and allow you to resume your draft submission.
If you decide to submit more than one eligible and substantially different proposal, you will need to complete this entire submission process for each application.
Please note: Screendoor will not function as your word processor. Particularly for questions requiring lengthy responses, the City suggests that applicants type their responses in a Word document then copy and paste into Screendoor.
CONFIRMATION OF SUBMISSION:
The City will only accept applications submitted on Screendoor by 5:00pm on or before the proposal deadline indicated in the RFP. An email will be returned to verify the receipt of your application. Applicants may revise and resubmit applications on or before the proposal deadline indicated in the RFP.
PRE-APPLICATION CHECKLIST FOR 501(c)(3) ORGANIZATIONS:
The City encourages potential applicants (including fiscal sponsors) to act on the following checklist as soon as possible because these items can take several weeks to process.
Applicants can apply for up to two years of funding to support programs and services that quality for this RFP. Grant funded programs may begin as early as Summer 2021.
One-year grant funded programs will extend for the 2021-2022 fiscal year (i.e., July 1, 2021 – June 30, 2022). Please note, the City will make its best attempt to accommodate selected proposals with programmatic periods that begin in June 2021 but cannot guarantee this.
Applicants may request funding for a two-year program that will extend through the 2022-2023, fiscal year (July 1, 2022 – June 30, 2023).
In the case of two-year awards, releasing funds for year two will be contingent upon the grantee’s previous year performance and satisfying contractual requirements (see Reporting Requirements p.12 of the RFP).
Grantees will not receive their first disbursement of funds until the contract is fully executed; meaning all required information and documents, including insurance requirements, must be satisfied before the program can commence. Fund disbursement is not immediate or automatic; the process includes several steps and takes time. Grantees should be prepared to wait up to 6 weeks after agreement execution before funds are disbursed and plan accordingly.
Have an organizational budget at or above $50,000 in the current or most recent fiscal year
Have completed at least one year of child or youth development programming at time of application submission
Be either a public agency or community-based organization who possesses a valid 501(c)(3) status in good standing with the Secretary of State and the Attorney General Registry of Charitable Trusts or apply using a fiscal sponsor
Please see the following sections outlined on pp.5-6 of the RFP for additional details and definitions re: Past Performance, 501(c)(3) Status and Fiscal Sponsor.
Priority will be given to proposals that serve the following priority populations:
2. Youth who are experiencing two or more of the following:
Current or former foster youth
English language learners
Exposure to violence
Mental & behavioral health challenges
Currently or formerly under/un-housed
Youth with disabilities
AREAS OF NEED & FUNDING STRATEGIES:
Proposals that are awarded through this RFP must advance the goals of the Citywide Youth Development Plan and reflect community-driven Funding Strategies that correspond with the four Areas of Need to best support youth from birth through twenty-four years of age.
As outlined in the Background section p.5 of the RFP, community stakeholders including subject matter experts, identified and ranked Areas of Need during a series of working group meetings and culminating community summit. These community prioritization meetings informed funding allocation percentages for each Area of Need as follows:
Areas of Need
Priority #1: Mental Wellbeing (35% of projected allocations)
Priority #2 Workforce Development (30% of projected allocations)
Priority #3: Academic Support (25% of projected allocations)
Priority #4: Violence Intervention (10% of projected allocations)
Corresponding Funding Strategies were also prioritized during community meetings. See Funding Strategies section pp.18-23 of the RFP to determine if your proposal falls within allowable SYDPF Funding Strategies.
Additionally, the City acknowledges that the basic needs of youth must be addressed. Applicants are encouraged to incorporate components into their program design that work towards meeting program participants’ basic needs particularly the two areas that were raised in the working group meetings: food access and high-quality WiFi. Across all funding strategies, programs should integrate trauma-informed and healing-centric practices to the extent possible.
For applicants that serve school-age youth (6-18 years old), program design should integrate practices that implement as many of the youth development supports and opportunities with the social justice principles as possible from the Citywide Youth Development Plan in an effort to ensure that participants are more likely to have a high-quality experience.
APPLICANT TYPES & FUNDING PARAMETERS:
This RFP includes multiple Applicant Types. Allowable minimum/maximum funding request amounts are based on Applicant Type.
Review the Applicant Type and Funding Parameters sections pp.7-10 of the RFP, which provides guidelines for determining your Applicant Type and how much funding is appropriate and allowed for your proposal, as well as other funding parameters. If using a fiscal sponsor, determine your applicant type based on qualifying details of the sponsored organization.
NUMBER OF APPLICATIONS:
An applicant can submit more than one proposal requesting funding, as long as the proposals are requesting funding for substantially different programs or projects. Substantially different programming is defined as a proposal for a distinct program that primarily implements a different strategy and has a distinct program design, staffing, program location, and/or target population receiving services.
Applicants may submit separate proposals for their own program or project and be part of a collaborative proposal as long as the proposals are substantially different.
Applicants may not receive funds as a stand-alone organization and as part of a collaborative for the same program.
Applicants may not submit the same proposal more than one time under different funding strategies. Applicants must select the most appropriate primary funding strategy that aligns to the proposed program and submit only one request for that program.
If you decide to submit more than one eligible and substantially different proposal, you will need to complete the entire Screendoor submission process for each application.
USE OF FUNDS:
ELIGIBLE USES OF FUNDS
Eligible proposals must provide direct services to children and youth from birth through 24 years of age who reside or attend school within Sacramento City limits.
Augmenting an existing programs by:
Increasing the number of participants who will benefit from the program;
Expanding the number of program’s operating days and hours;
Strengthening the quality of the program coupled with an adequate evaluation plan to demonstrate quality improvement; and/or
Adding a component to an existing program that expands benefits to participants by meeting basic needs or by integrating one of the funding strategies into the currently operating program as a new component.
INELIGIBLE USES OF FUNDS
SYDPF funding will not be used for supplanting, displacing, and/or replacing services already being provided by the City, school districts or other public entities.
Additional ineligible uses of funds are as follows:
Any service that merely benefits children and youth incidentally
Fundraising or lobbying activities
Religious worship, instruction, or proselytization (recruiting someone to join one's religion or faith).
Grant application preparation expenses
Expenses incurred or obligated outside of the specified grant period
If the grantee or fiscal sponsor is a religious organization, grant funds cannot be used for direct or indirect costs associated with buildings owned by a church even if used for the youth program, church administration costs, or salaries for the clergy.
Capital investments and/or acquisitions such as expanding or purchasing buildings and adding a playground are ineligible costs. However, the costs to own or lease existing or additional space to provide the program would be eligible as an indirect cost.
The Grant Requirements section pp. 12-13 of the RFP provides information about requirements and expectations of selected grantees, including:
Reporting Requirements and;
Yearly Monitoring Visits.
Please refer to the RFP for a myriad of other details and important disclosures and information including; Summary of Key Dates p.14, Scoring Process Overview pp.15-16, and the seven step submission process outlining all information that applicants will need to compile for this application process pp.23-46.